Privacy Notice

We are committed to protecting the privacy of your personal data. We will respect any personal data you share with us and keep it safe. We aim to be clear when we collect your personal data and not do anything you wouldn’t reasonably expect.

Please read this Privacy Notice carefully to understand our practices regarding your personal data and how we will collect, use and store your personal data. We may update this Privacy Notice from time to time so please check it regularly. If there are significant updates, we will notify you.

Who are we?

We are Karis Kids a charity, registered in England and Wales under registration

Number 1120915 and registered at 18 Colley Close, Winchester, SO23 7ES.

Use of your personal information

Karis Kids collects and uses your personal information to operate the Karis Kids Website and deliver the services you have requested. Karis Kids also uses your personally identifiable information to inform you of other products or services available from Karis Kids may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

Karis Kids does not sell, rent or lease its customer lists to third parties. Karis Kids may, from time to time, contact you on behalf of external partners, for example our partners in Uganda Karis Family Link Ministry, about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, Karis Kids may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to Karis Kids, and they are required to maintain the confidentiality of your information.

Karis Kids will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to:

  1. conform to the edicts of the law or comply with legal process served on Karis Kids or the site;

  2. protect and defend the rights or property of Karis Kids; and,

  3. act under exigent circumstances to protect the personal safety of users of Karis Kids, or the public.

Use of cookies

The Karis Kids Website use “cookies” to help you personalise your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalise Karis Kids pages, or register with Karis Kids site or services, a cookie helps Karis Kids to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Karis Kids Website, the information you previously provided can be retrieved, so you can easily use the Karis Kids features that you customised.

Most browsers are set to automatically accept cookies by default, but you can change this setting. For instructions on how to find and accept/reject cookies for your browser, please read its help information.

Google Analytics

This website uses Google Analytics to help analyse how users use the site. The tool uses “cookies,” which are text files placed on your computer, to collect standard Internet log information and visitor behaviour information in an anonymous form. The information generated by the cookie about your use of the website (including your IP address) is transmitted to Google. This information is then used to evaluate visitors' use of the website and to compile statistical reports on website activity for Karis Kids.

We will never use the statistical analytics tool to track or to collect any Personally Identifiable Information of visitors to our site. Google will not associate your IP address with any other data held by Google. Neither we nor Google will link, or seek to link, an IP address with the identity of a computer user. We will not associate any data gathered from this site with any Personally Identifiable Information from any source unless you explicitly submit that information via a fill-in form on our website.

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For more information about Google Analytics, view their terms of service.

MailChimp

We may use the following third-party service providers named below to process and store your data:

Mailchimp (The Rocket Science Group, LLC), which we use to manage email marketing subscriber lists and send emails to our subscribers. Read their privacy policy.


Where we store your Personal Information

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. Karis Kids will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Security of your Personal Information

Karis Kids secures your personal information from unauthorised access, use or disclosure. Karis Kids secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use or disclosure. When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

What lawful bases do we rely on to use your personal data?

The lawful bases that we rely on for processing your personal data are:

  • You have provided your consent to us using your personal data for a specific purpose:

  • We will ask for your consent to use your personal data to send you electronic communications such as newsletters and emails.

  • You always have the right to withdraw your consent at any time.

It is necessary in connection with the performance of a contract with you:

It is necessary for compliance with a legal obligation to which we are subject:

This would include where we have to retain certain records, for example. Or where we are required to disclose personal data to any regulators or law enforcement agencies.

It is within our legitimate interests.

Applicable law allows personal data to be collected and used if it is reasonably necessary for our legitimate interests or a third party’s legitimate interests (as long as the processing is fair, balanced and does not unduly impact individuals’ rights). We will rely on this ground to process your personal data when it is not practical or appropriate to ask for your consent, and where we are confident that this will not impact your rights.

Our legitimate interests are achieving our mission. Our Website facilitates this mission.

We also have a legitimate interest in providing useful reports and feedbacks to Members and, in an anonymous form.

We will also rely on our legitimate interests for the proper administration of Karis Kids, and to manage our operations (for example, maintaining appropriate records and databases).

When we process your personal data to achieve such legitimate interests, we consider and balance any potential impact on you (both positive and negative), and your rights under data protection laws. We will not use your personal data for activities where our interests are overridden by the impact on you, for example where use would be excessively intrusive (unless, for instance, we are otherwise required or permitted to by law).

Sensitive or special category data

We do not anticipate collecting large amounts of sensitive data from you (i.e. data on health, ethnicity, race, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, sex life or sexual orientation).

Where we do collect such sensitive data from you, we will ensure that we obtain your prior explicit consent. You always have the right to withdraw your consent.

Communications and marketing

We will contact you by post, and where you have provided consent, also by telephone and e- mail, to let you know about our events and activities that might be of particular interest to you; about the work of Karis Kids more generally. We provide the opportunity for you to opt-out from receiving our marketing communications every time we contact you.

You can opt-out from receiving our marketing communications, or update your contact preferences at any time by emailing: glyn.normington@kariskids.org

Your rights

  • Right to restrict processing

    In certain circumstances you have a right to require us to stop processing your personal data in a particular way.

  • Right to erasure

    You have the right to request that your personal data is erased from our database in certain circumstances.

  • Right of access

    You have a right to ask for a copy of the personal data we hold about you. If you want to access your personal data, please send a description of the personal data you want to see and proof of your identity to glyn.normington@kariskids.org.uk and is free of charge

  • Right to rectification

    We also want to make sure that your personal data is accurate and up to date. Please let us know if your details change. You may also ask us to correct or remove personal data which is inaccurate.

Right to object

You can also opt-out of receiving all or some of our marketing communications or request that we stop processing personal data about you for certain purposes at any time by contacting us using the details below.

Right to data portability

In certain circumstances you have a right to data portability which means we will provide you (or a third party you nominate) with your personal data in a structured, commonly used and machine-readable format.

Please note that you may only use/ benefit from some of these rights in limited circumstances. For more information, we suggest that you consult guidance from the Information Commissioner’s Office (ICO) or please contact us using the details below.

Data retention

We keep personal data for as long as there is a need to keep it in connection with the purposes for which it was collected and in accordance with our Data Retention Policy. In the event that you ask us to stop sending you marketing communications, we will retain certain details, such as your name, to help us ensure that you are not contacted again.

Changes to your Details

We aim to keep our information about you as accurate as possible. If you would like to review or change the details you have supplied us with, please contact us as set out below.

Changes to this Statement

Karis Kids will occasionally update this Statement of Privacy to reflect company and customer feedback. Karis Kids encourages you to periodically review this Statement to be informed of how Karis Kids is protecting your information.

External Links

Any links to external websites, Karis Kids holds no responsibility to their General Data Protection Regulations or their Cyber Security.

Contact Information

Karis Kids welcomes your comments regarding this Statement of Privacy. If you believe that Karis Kids has not adhered to this Statement, please contact Glyn Normington at glyn.normington@kariskids.org.uk

We will use commercially reasonable efforts to promptly determine and remedy the problem. Our Data controller can be contacted on 01962 856403‬.